How does Monthly Payroll work?

This page will provide all the instructions you need to successfully process your business payroll.

Abacus Jack Client Payroll Service provides a fully compliant monthly payroll service for Employers.

  • Provide Staff Hours or Rates of Pay

    • If your staff are paid hourly we will need to know how many hours they have worked in the given period. This should be provided several days ahead of the date you pay your staff.

    • If staff have received changes to their hourly rates or salaries, this should also be communicated.

    • You can provide this information by email, or on a spreadsheet. We can provide templates if that helps.

  • Look out for your Monthly Payroll Email

    • You will be emailed your Payslip(s) shortly after the 25th of each month. The date on the payslips will be defaulted to the last day of the month, however if you have a different pay date please let us know.

    • Clients with >4 employees will also be emailed a Payroll Report / Group Payslips

  • Pay your Staff

    • Use online banking to transfer the Net Pay amounts detailed on each payslip, from your Business Bank Account to your Employee’s Personal Bank Account. The date you physically pay your staff does not have to be the same as the date on the payslip - it is up to you when you make the payment.

  • Pay HMRC any taxes due

    • Use online banking to pay your PAYE taxes.

    • The amount due to HMRC will be detailed on your Payroll email.

    • You must ensure PAYE taxes are paid by the 22nd of the month which follows the pay period; for example if you are processing May payroll, HMRC PAYE Taxes will be due for payment by 22nd June.

    • There are 2 ways of paying HMRC: BACS Payment from your bank account or via Debit Card

    • BACS Payments:

      • Account Name: HMRC Cumbernauld

      • Sort Code: 083210

      • Account Number: 12001039

      • Reference: Use your 13-digit Accounts Office Reference (please ask us if unsure what this is)

    • Debit Card Payments:

      • To pay via Debit Card, open HMRC PAYE

      • You will need to enter the amount and a reference: Use your 13-digit Accounts Office Reference (this can be found in your FreeAgent account under “Settings > Company Details”)

      • Select the Payroll month you are paying

  • Real Time Information (RTI) Reports

    • Abacus Jack will submit your RTI reports to HMRC on the last day of the month. If we need to make changes to any payslips, please let us know before this date. Changes after the reports have been submitted are much harder to complete.

  • Pension submissions

    • We will prepare and submit your Employer Pension submission, proving we have access to your chosen pension scheme